Privacy Policy

We are Pitchtek UK Ltd. 

If you have any questions about this policy, including any requests to exercise your legal rights, please contact us via the contact us form on our page. Our registration number with the UK Information Commissioner’s Office (ICO) is: [ICO NO]

This policy was last updated on 08/04/2023.

How do you use my data?

  • When we decide to reach out to you on the basis of our own internal market research and on the basis of publicly available information about you (eg on LinkedIn) we will collect your name, contact details, job title and the name of the company you represent (as applicable) under our legitimate interest to promote our business until you object.
  • When we share your information with companies that sponsor us or our events or otherwise advertise with us we may share your name, job title, contact details and the name of the company you represent (as applicable) under our legitimate interest to create a platform for professionals to network and exchange ideas. Unless you object, our sponsors may contact you and introduce their services to your organisation. 
  • When you sign up to receive our news updates. We will collect your name and email address to provide you with our news updates in line with any preferences you have told us about. When we send you our news updates because you have opted-in to receive them, we rely on your consent to contact you. You can unsubscribe from our updates at any time by responding to any email you receive from us to tell us you wish to unsubscribe or by clicking on the unsubscribe button. 
  • When you interact with content on our website such as: blogs/articles, the innovation hub, the startup lounge, the podcasts and the virtual events we host; which require the submission of some information, we will collect the information you submit in order to take steps to enter into a contract with you and allow you to consume the content you request.
  • When you create and log into your account we will collect your name, email address, phone number, address, company name and address (if applicable) and our payment processing service provider will ask you for your payment details. We collect this in order to take steps to enter into a contract with you and allow you to purchase (or freely use) our services.
  • When you contact us either by phone, email, via our 'contact us' page or via social media, we will usually collect your name, social media handle/profile and contact details, because it’s in our legitimate interest to make sure we can properly respond to your query.
  • When you use our website [www.theHRinnovator.com] and consent to our use of cookies we will collect information about how you use our website. We use this information to improve our website, to better understand how people use it and to report on any ad campaigns we run for sponsors. More detail on the information we collect and how we do this is set out under the below heading Cookies.
  • If our business is sold. We process your personal information for this purpose because we have a legitimate interest to ensure our business can be continued by the buyer. If you object to our use of your personal information in this way, the buyer of our business may not be able to provide services to you.

Who do you share my data with?

  • Companies that sponsor us or our events or who otherwise advertise with us  under our legitimate interest to fund our business. Where such sharing is permissible only subject to your permission we will seek your consent. 
  • Business partners, suppliers and subcontractors for the performance of the contract we enter into with them or you. 
  • Regulators/ Authorities/ Enforcement Agencies if we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our terms of use and other agreements; or to protect the rights, property, or safety of our clients or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection.
  • Prospective buyers of our business under our legitimate interest to ensure our business can be continued by the buyer.

Where do you store my data?

We store your data on OneDrive by Microsoft, Inc which are based in the EEA . When working with third parties we may need to transfer your personal data outside of the UK and / or the EU. Whenever we transfer your personal information outside of the UK and the EU, we ensure it receives additional protection as required by law. To keep this policy as short and easy to understand as possible, we haven’t set out the specific circumstances when each of these protection measures are used. You can contact us using the details above for more information on this.

How long do you keep my data for?

We will only retain your personal information for as long as we need it unless we are required to keep it for longer to comply with our legal, accounting or regulatory requirements.

If you have paid for any of our services we will keep your order information for up to 6 years after your last order or correspondence with us. If you haven’t paid for any services and we’ve sourced your information in the context of our business development efforts we will keep your information for up to 3 years after your last correspondence with us. 

In some circumstances we may carefully anonymise your personal data so that it can no longer be associated with you, and we may use this anonymised information indefinitely without notifying you. We use this anonymised information to improve the way we work and our services.

You can always ask us to erase your information and we will always do that as long as we don’t have an obligation to keep it.

What are my rights under data protection law?

You have various other rights under applicable data protection laws, including the right to:

  • access your personal data (also known as a “subject access request”);
  • correct incomplete or inaccurate data we hold about you;
  • ask us to erase the personal data we hold about you;
  • ask us to restrict our handling of your personal data;
  • ask us to transfer your personal data to a third party;
  • object to how we are using your personal data; and
  • withdraw your consent to us handling your personal data.

You also have the right to lodge a complaint with us or the ICO, the supervisory authority for data protection issues in England and Wales. Please see the ICO’s website for further information on your statutory rights, including any applicable limitations on their exercise. If you are based in the EU you can find your relevant supervisory authority here.